RESERVATIONS
Reservations can be made on the Internet 24 hours
a day, by mail, telephone, or in person seven days a week from 9:00
AM to 5:00 PM on Monday through Saturday and 11:00 AM to 5:00 PM
on Sundays. All prices quoted in this brochure are for 7 day rentals.
A 50% ADVANCE RENTAL AMOUNT MUST BE RECEIVED WITHIN 10 DAYS OF THE
BOOKING TO CONFIRM A RESERVATION. YOUR VACATION RENTAL AGREEMENT
WILL BE CANCELLED WITHOUT NOTICE IF THIS IS NOT RECEIVED. A vacation
rental agreement will be mailed to you after the reservation is
made. This document will detail cost, due dates and policies. Receipt
of a signed vacation rental agreement will be required prior to
confirmation of your reservation. The down payment includes half
of the rent, half the sales, use and occupancy tax, the optional
Lodging Protection Insurance, the $95.00 Reservation fee, (plus
NC sales and use tax). The Security Deposit Protection Plan may
be offered in lieu of paying the refundable Security Deposit and
is due with your final payment. If a Security Deposit Protection
Plan is not offered, you will be responsible for paying the Security
Deposit listed if applicable. The reservation fee, Lodging Protection
Insurance and Security Deposit Protection Plan, if offered, are
non-refundable. THE ENTIRE BALANCE OF YOUR VACATION RENTAL AGREEMENT
AMOUNT IS DUE IN OUR OFFICE 30 DAYS PRIOR TO YOUR CHECK-IN DATE.
Personal checks are acceptable for advance rental amounts, balances
and security deposit payments provided the check is received 30
days prior to the vacation rental agreement date. Otherwise, the
payment must be in the form of certified or cashier’s
check, money order, Mastercard, Visa or Discover.
A 2.5% Convenience fee may be charged for all payments other than a
personal check or money order.
Also, a $25 service charge on
all returned checks will be added to your balance. All advance rent
amounts and the security deposits, if applicable, will be deposited
in an INTEREST BEARING TRUST ACCOUNT at Gateway Bank, 3600 North
Croatan Hwy, Kitty Hawk, NC. 27949, with the interest accrued going
to Shoreline Preferred Properties LLC.
TRIP
POOL DATES
Private pools are open from 4/19/08 thru 10/17.08.
TRIP
INTERRUPTION INSURANCE
This is available as an option on each reservation. The fee for the
insurance is 7%. TRIP INTERRUPTION INSURANCE MUST BE PAID FOR AT
LEAST 30 DAYS PRIOR TO ARRIVAL OR AT THE TIME YOU MAKE YOUR RESERVATION,
WHICHEVER IS EARLIEST. Shoreline Preferred Properties LLC. receives
a portion of this fee for processing the insurance purchase. The policy
covers standard trip interruption due to medical emergencies and mandatory
evacuation days due to weather. Shoreline Preferred Properties LLC
and the owners that they represent do not refund in the event of evacuation
for severe weather. RENTERS MUST HAVE TRIP INTERRUPTION INSURANCE
FOR REIMBURSEMENT DUE TO MANDATORY EVACUATIONS, ADMINISTRATION
FEE AND TAXES.
All
rental rates are subject to a $95 administration fee and state and
local taxes.
CHECK-IN time is between
4 PM and 5 PM on Saturdays and Sundays. Early check-ins will be available,
for a fee, on a limited basis. If you are unable to check-in during
this time period, please call us in advance to make arrangements.
We can only provide for late check-in if your balance has been paid
in full and your lease has been signed and returned to us.
CHECK-OUT time is 10 AM
Please observe this rule, as our housekeeping staff needs time to
prepare for our next guests. Upon leaving, please secure all windows
and doors, wash dishes, clean out the refrigerator, remove all trash,
place trash cans at street curb, leave all towels in the home and
leave the beds unmade and return keys to our office by 10 A.M. on
your scheduled day of departure. A key drop is available for check-out
prior to 9 A.M. If your home requires extra cleaning because you left
it in poor condition, you may be charged an additional cleaning fee.
Two (2) KEYS will be issued at check-in. A charge per key will be
deducted from your security deposit for keys not returned.
TRANSFERS A $95 fee (plus
NC sales and use tax) will be charged for transferring a confirmed
rental week for the same property within the same rate period.
CANCELLATIONS
In the event of a cancellation of a confirmed rental for any reason,
Shoreline Preferred Properties LLC. must be notified in writing and
will make every reasonable effort to re-rent the property. If the
property is re-rented for the original vacation rental agreement amount,
tenant will receive a refund of the advance rental payment less $150
cancellation fee plus tax. If re-rented for less than the original
rate, tenant will receive the balance of the advance rental payment
less $150 cancellation fee plus tax plus an amount necessary to make
full payment to the owner. All refunds will be made within 60 days
of receipt of the re-rented advance rental payment. If the property
is not re-rented, no refund will be paid. If you purchased the optional
Travel Insurance, that insurance premium will not be refunded.
PETS
(Dogs Only)
Houses that allow pets are indicated in the listings. Please call
us for a current list of homes that allow pets. If you bring a pet
an EXTERMINATION FEE of $95 plus tax will be collected and additional
deposits may be required. Pet owners will be financially responsible
for damages and extra cleaning. Limit 2 pets per property. Shoreline
Preferred Properties LLC. receives a portion of the extermination
fee.
FURNISHINGS
AND EQUIPMENT
Homes are furnished for normal housekeeping with dishes, cookware,
flatware, glasses, grills and basic appliances. GRILLING ON THE DECKS
IS STRICTLY PROHIBITED. Please grill on the concrete or in designated
areas. We are also pleased to provide bed linens and towels for all
of our rentals for the dates of 6/14/08 - 8/16/08. Guest will be responsible
for their own bath towels and bed linens outside of these dates. Please be
sure to pack any specialty items that you may require during your stay.
Porta-cribs, surfboards, beach chairs, beach umbrellas and towels may be rented
locally.
CONDITION
OF PROPERTY
Every effort has been made to ensure that our descriptions and distances
to ocean accesses are accurate; however, we CANNOT BE HELD RESPONSIBLE
for changes made by owners in furnishings or equipment, inaccurate
descriptions, distance to ocean errors, or printing errors. PLEASE
NOTE THAT WE WILL BE UNABLE TO MOVE YOU TO ANOTHER HOUSE BASED ON
THESE ISSUES.
OCCUPANTS
Represent themselves to be an adult 25 years of age or older. In addition,
all occupants (“Permitted Occupants”) of the house must
be either (1) the tenants named on the lease (2) 25 years of age or
older (3) direct descendants of the occupants (such as children, grandchildren
or great-grandchildren), (4) direct ancestors of the occupants (such
as parents or grandparents) (5) siblings of the occupants, and/or
(6) a maximum of one (7) additional person for each occupant, direct
descendant, direct ancestor or sibling of the occupants. If occupants
do not comply with this paragraph Tenant(s) and occupants will be
refused entry onto the premises and Tenant(s) or occupants will not
be entitled to a refund of any rent payments made. NO EXCEPTIONS.
OCCUPANCY
The permitted number of occupants as defined by the local county health
departments is listed in the directory. Shoreline Preferred Properties
will not allow overcrowding of the house beyond the existing bedding.
No RVs, campers or mobile homes may be parked on the premises for
the purposes of extra sleeping capacity.
CONSTRUCTION
Shoreline Preferred Properties cannot predict construction plans in
the area and therefore cannot be responsible for any construction
that may be occurring near one of our beach cottages. No compensation
or moves to other properties will be considered.
MAINTENANCE
All equipment in the cottages should be in working order. Please report
any inoperative equipment to our office. Every reasonable effort will
be made to promptly repair the same. No refunds will be made for inoperative
air conditioners, appliances or for mechanical failure, or delays
in utilities.
LOCKED
CLOSETS
Contain owner’s personal property. Please respect these locked
closets, cabinets or rooms. They are NOT INCLUDED as part of your
rental.
ITEMS
LEFT BEHIND
Shoreline Preferred Properties cannot be held responsible for items
left in homes. Please double check your cottage for personal items
prior to departure. If we are asked to return items to you they will
be returned C.O.D. plus a $25 processing fee.
SECURITY
DEPOSIT
Each reservation is subject to a security deposit as detailed in your
Vacation Rental Agreement. Tenant may use cash or a valid Visa or
Mastercard card (sorry no American Express card). Shoreline Preferred
Properties LLC shall utilize tenant(s) credit card or cash security
deposit to reimburse owner for:
Damage repair.
-
Broken or missing
item replacement
-
Long distance phone
call (subject to $20 service charge) repayment.
-
Cleaning beyond normal
parameters.
-
Late check-out.
-
Keys not returned.
-
Shoreline Preferred
Properties has a thorough inspection policy to ensure our rental
units are in good condition and that tenants will not be inadvertently
billed for missing or broken items. Please assist us by reporting
any missing or broken items to our office within 24 hours so that
you will not be held responsible.
ADVANCE
RESERVATIONS
Current guests have first priority to reserve the same cottage for
next year during the same rental week. Simply return the advance reservation
form along with your advance reservation fee of $50, plus taxes, at
the end of your visit (after that time advance reservations are taken
on a “first come, first served” basis). THE ADVANCE RESERVATION
FEE ALLOWS YOU TO HOLD A HOME IN YOUR NAME FOR THE FOLLOWING YEAR
AND IS NOT APPLIED TO NEXT YEAR’S AGREEMENT. Rental rates and
availability are not guaranteed and cannot be confirmed until the
agreements for the following year are sent out.
FIREPLACES
These are available during the winter rental season, October thru
April, only and may not be used while the air conditioner is running.
HOT
TUBS AND POOLS
Pools are cleaned between guests and hot tubs are cleaned between
guest and mid week. Since neither the homeowner nor Shoreline Preferred
Properties employees are on the premises during the use of these amenities,
the rental party agrees to be solely responsible for the use and operation
thereof.
BED AND BATH LINENS
Bed and Bath Linens are provided at all of our vacation rental properties
for the Weeks including 6/14/08 thru 8/16/08. Guest will be responsible
for bringing their Own linens for all other weeks unless otherwise
noted.
PARTIAL RESERVATIONS
Partial reservations (less than one week) can be made one week prior.
To the check in date. The rental rate is to be determined by the rental
Agency and the property owner. Linens, hot tub and pool services ate
NOT Included in partial reservations. Guest may pay an extra fee for
any or all of these services.
UNITS FOR SALE
Tenant understands that a vacation rental property
may be listed for sale. Agent reserves the right to show each rental
unit for sale to potential buyers. Every effort will be made to schedule
the showing so that it does not interrupt. The tenants vacation. Tenant’s
understands that in the event of a sale or transfer of the rental
property, the new owner may not be bound to honor a rental if it.
Falls outside of the 180 days from the time the property transfer
was recorded. In this event, tenant shall be entitled to a refund
of rent payments made, by the new Owner. The sale or transfer of the
property is subject to NC GS42A of the North Carolina Vacation Rental
Act.
BUSINESS SERVICES
Such as fax and copy machines are available at our office for a fee.
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